Legal Processing Clerk I
Company: Superior Court of California, County of Tuolumne
The Position:
Legal Processing Clerk I: This is an entry-level position in a training status and must acquire proficiency in the full range of duties related to their assigned position prior to progression to the journey-level Legal Processing Clerk II position. Under close supervision, performs routine clerical duties in the areas of legal processing, judicial and/or program support work, and performs related duties as required.
Benefits:
• 14 paid holidays per calendar year.
• Health and Wellness Reimbursement up to $75.00 per month for Gym, Massage, Acupuncture.
• Potential to accrue 240 hours of Personal Time Off for vacation or sick leave usage.
• 16 hours of paid floating holidays per calendar year.
• Up to $2,800 monthly court contribution toward monthly health insurance premium costs – amount varies according to employee's plan elections, dependents, and whether employee chooses to partially or totally waive one or more of the court's health plan(s);
• CalPERS retirement plan (employee pays the employee's EPMC on a monthly pre-tax basis currently 8%);
• CalPERS Medical Retirement.
• Court-paid $60,000 Group Term Basic Life Insurance plan.
• Court-paid Short-term and Long-term Disability plans.
• Tuition Reimbursement program.
• Computer loan program with 3-year interest-free loan for purchases up to $3,000.
Representative Duties (Legal Processing Clerk I) - For illustrative purposes only:
• Provides assistance to the public with procedural information and status; explains and accepts fees and fines.
• Receives and examines legal documents for correctness of information, conformity, jurisdiction, completeness, timeliness, and required supporting documentation before acceptance for action by the court; files, endorses and/or certifies documents and affixes seals.
• Prepares and issues legal orders such as warrants, writs, subpoenas, abstracts and other official documents on behalf of the court; notifies law enforcement agencies of warrant and bail status, prepares judgments, and dismisses cases in accordance with established codes and court procedures, copies materials from files and sends to requestors.
• Prepares and maintains files and documents; receives files and legal documents and related case materials; retrieves and delivers files and documents to court or appropriate parties.
• Uses various computer programs to prepare document files, information, and correspondence related to the explanation of court policies and procedures; follows procedures for updating and/or purging electronic files; scans documents.
• Maintains court records, including case tracking, storage, retrieval, preparation, and distribution of records for retention and/or destruction.
• Verifies, enters, retrieves, copies, corrects and updates case information in files, computer records, and automated record-keeping systems.
• Computes, receives, receipts, and records payments of bail, fines and fees; reviews, posts, and balances daily registers and journals; counts and reconciles daily cash with receipts.
• Maintains logs and work production records and composes or prepares routine reports and correspondence related to official court actions.
• Prepares court calendars and/or calendars cases; prepares notices of hearings, and court appearances.
• Provides clerical support to the court, such as processing, scheduling, stocking informational materials, sorting and delivering mail and files to appropriate individuals, divisions, and agencies.
MINIMUM QUALIFICATIONS (Legal Processing Clerk I):
Education/Experience:
High school diploma or equivalent.
And
Two years of general clerical experience. Prefer experience including Customer Service, Cash Handling, and General Clerical Experience.
Demonstrated Knowledge of:
• General office practices and procedures, including filing systems.
• Operation of standard office equipment, personal computers, professional email, facsimile, and internet usage.
• Principles of proper business English, including grammar, spelling and punctuation.
• Basic arithmetic.
• Basic public contact and customer service techniques.
Demonstrated Ability to:
• Learn and apply relevant legal terminology and court operations procedures.
• Store and maintain records and use information storage and retrieval systems.
• Provide effective customer service.
• Review and correct documents for accuracy, completeness, and conformity with applicable rules, statutes, policies and procedures.
• Exercise attention to detail.
• Understand and follow complex oral and written instructions.
• Communicate in a collaborative manner with judicial officers and various levels of staff.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate effectively in English, both orally and in writing.
• Maintain confidentiality in the course of work.
• Maintain a valid California driver's license or be able to provide alternate methods of transportation to attend out-of-town training. Ability to maintain or obtain a California Real ID or passport to be able to travel to training if assigned.
• Pass pre-employment criminal and professional background checks.
Physical Requirements:
The physical demands described here are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. In compliance with state and federal law, the court will engage in the interactive process to provide a reasonable accommodation for any qualified incumbent or applicant with a disability.
Work is performed in a typical office setting with adequate lighting and moderate temperature, and requires the use of standard office equipment, including computers and telephones. While performing the duties of this job, the incumbent is constantly required to sit, talk, hear, reach, and use both hands and fingers to handle or grasp objects. The incumbent must occasionally stand, walk, and bend while performing the duties of this job. The incumbent must be able to lift and/or move up to 25 pounds, including occasionally carrying items up and down stairs if elevators are not working. Specific vision abilities required by this job include near vision, far vision, peripheral vision, depth perception, and the ability to adjust focus. May be required to travel as necessary and occasionally operate a motor vehicle.
How to Apply and Selection Procedure
In order to be considered for this position, applicants must timely submit ALL of the following completed documents in order for their application packets to be accepted for consideration:
• Cover Letter
• Resume
• Court Application
• Typing Certificate showing results of a 5-minute typing test conducted within one year of application. Minimum result of 40 words per minute. Typing test must be completed at Mother Lode Job Training, 197 Mono Way, Sonora, CA 95370 or a similar verified location.
Please forward the required completed application materials to:
Superior Court of California, County of Tuolumne, Attn: HR Dept.
12855 Justice Center Dr, CA 95370
Preferred via: jmorrison@tuolumne.courts.ca.gov
• Applicants whose completed application packets are timely received and evaluated as best qualified according to the position criteria will be invited to participate in a written skills exercise and a panel interview to measure the candidate's related knowledge and skills.
• If you have any questions concerning the above or wish to request reasonable accommodation for this application process, please send your message to email: jmorrison@tuolumne.courts.ca.gov, or call (209) 533-6914.
2 of experience
Salary Range: $19.9371- $24.3391
Full Time
Send Resumes To: jmorrison@tuolumne.Courts.ca.gov
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